The vacation calendar serves as a visual representation of team schedules, making it easy for everyone to understand and coordinate around each other’s availability, minimizing workflow and deliverable conflicts.
To open the vacation calendar
From the "Menu" select "Data & integrations". You will see an option “Calendar”. Click to receive a link that takes you directly to your team calendar (you can bookmark this page in your browser).
To browse the vacation calendar
Like any typical calendar, you’ll see each month organized into days of the week. You can cycle through months at the top left!
Clicking on a specific day pops out a full detailed view of leave and available/unavailable statuses for the day. If you’re planning wfh & wfo days, these will be summarized separately from unavailable time like pto, sick, and appointment time. Configurable options include displaying or hiding type of leave (e.g. if you’d like FMLA to be grouped into general “time off”), and displaying or hiding leave comments.
To filter the vacation calendar
You can filter by office and/or department using the multi-select dropdowns at the top. “Show only my team” when enabled, will only show team members who report to you or that share a reporting manager.
The index at the right comes with additional filters to show/hide leave types on the calendar, organized by available or unavailable statuses.
To configure calendar permissions
Admins can set viewing permissions by clicking into the “Configure” button at the top right of the team calendar. Find more info in this article.
Admins may also use the tabs at the top to create company holidays, events and add blackout dates on days when no further leave may be requested (wfh and wfo are exceptions).
Note: if you face any issues or have questions about configuration options, feel free to write to our support desk at sarah@harmonizehq.com.